The Bouwpas Privacy Statement is currently only available in Dutch.
Please refer to the original Dutch version for official purposes.
For your convenience, we have added a machine-translated version in English below. You cannot derive any rights from this translation.
Translated Privacy Statement for your convenience
You entrust an important part of your business operations to us. To make this possible, you provide us with personal data. For example, when you send us documents, call us, email us, write a letter, visit us, or speak to an advisor. Therefore, we believe it is important that you know you can trust us to handle your (personal) data carefully and confidentially. In this statement, we provide clarification and explain how we do this exactly.
The data controller is Compu Act Software B.V., located at Dreef 48, (2012 HS) Haarlem.
What are personal data?
Personal data is any information about an identified or identifiable natural person. This means that information either directly concerns someone or can be traced back to this person. The fact that it must concern a natural person means that data of deceased persons or organizations are not considered personal data. Examples of personal data include: your name, address, and place of residence. Your phone number and postal codes with house numbers are also personal data. Sensitive data such as someone's race, religion, or health data are known as special personal data. These must be extra protected.
Which Bouwpas products and services does this apply to?
This Privacy Statement applies to all services and products of Bouwpas, including the Bouwpas app, which can be downloaded from Google Play and Apple's App Store.
Whose personal data do we process?
The GDPR distinguishes between two important roles: that of the data controller and that of the processor. We can be both a data controller and a processor. We explain this below so you know what this means for you.
Of course, we collect personal data ourselves for our own business operations. This includes personal data of our employees and personal data we collect via the website. We are responsible for this data ourselves.
Additionally, we process personal data that we receive from our customers and for which we are therefore the processor. This does not mean that we have no responsibilities and obligations. It only means that we process the personal data on behalf of another party. This is especially true for the personal data we receive from our customers. Our customers have personal data of their employees or the freelancers they have engaged. Our customers also have personal data of parties who, in turn, are subcontractors of our customers. These personal data are then also processed by us. In all these cases, we can only be regarded as the processor. Those who provide us with personal data and use our services remain responsible for that personal data.
Important: If you, as an organization or company, provide us with personal data of your employees, you are obliged to inform your employees about this.
What do we use your personal data for?
The personal data you have provided to us will only be processed for the following purposes:
- To perform the agreed work as well, efficiently, and effectively as possible;
- So that we can contact you for our services;
- Sending a newsletter;
- For our marketing purposes.
We only use personal data for these purposes and never pass on personal data to third parties without your consent or another legal basis. If we are allowed to pass on the data with consent or another legal basis, we impose the same protection and security measures on the third party as we use ourselves.
The processing takes place based on one of the following grounds:
a. The processing is necessary for entering into and performing the agreement between you and Bouwpas;
b. The processing is necessary to comply with a legal obligation;
c. You have given consent for the processing of your personal data.
Which personal data do we process?
We process the following personal data:
- First and last name
- Job title and employer
- Contact and billing address
- Date of birth
- Gender
- Nationality
- Personnel number
- Address and place of residence
- Email address
- Phone number
- Personnel number
- Copy of passport/ID card/driver's license
- Type of identity document, document number, and expiry date
- Email address
- Citizen service number
- Signature
- A1 Statement
- Residence document
- VCA diploma number
- IP addresses
- Check-in and check-out times
- Location data
- Bouwpas card number
- Commercial data and general sales information related to (future) customers
- Financial data (for service performance and/or invoicing)
- Other personal data provided by the customer or data subject to Bouwpas.
Depending on our relationship with you, we process part of the above data.
How do we handle your personal data?
In processing personal data, Bouwpas adheres to the rules prescribed by privacy legislation, such as the GDPR. This means that we only collect and process personal data if there is a legal basis and purpose for it. Only the necessary personal data are collected and subsequently processed for that specific purpose. We take into account the nature of the personal data and adjust an appropriate level of technical and organizational security accordingly. You can therefore assume that we handle personal data carefully, securely, and confidentially.
About Location Data
Bouwpas sometimes processes location data via the Bouwpas app. This data remains within the Bouwpas app. Your location data does not leave your phone. Bouwpas uses this information for safety reasons, to determine whether you are on the work site or not.
Confidentiality
The services provided by Bouwpas require our employees to have access to some of your personal data. To ensure the protection of your personal data here as well, all our employees have signed a confidentiality agreement. This obliges our employees to keep your personal data absolutely confidential and to handle the data you entrust to us carefully. It is also important to know that only authorized personnel may process your data.
Access and correction of your data
We collect and process personal data about you, but these data still belong to you. Therefore, we always offer you the opportunity to view the data we have about you. If the information is incorrect, you can request that it be corrected. You can direct requests for access or correction of your data to the following email address: privacy@bouwpas.nl. You can also contact us with questions about this Privacy Statement.
Retention period
We do not retain your data longer than necessary for the purpose for which we obtained the data from you. The criteria to determine the retention period of your personal data are: (a) the duration of the agreement with Bouwpas (b) the existence of a legal retention obligation or period or (c) the existence of a (potential) claim or dispute in connection with which the data should be retained.
Cookies
When you visit our website, cookies may be placed on your computer, tablet, or smartphone. If you want to know more about this, it is best to read our Cookie Statement. This Statement can be found on our website.
Changes
Bouwpas reserves the right to make changes to this Privacy Statement. We therefore recommend that you regularly check if anything has been adjusted.
If you have any questions about the processing of your personal data by the organization or if you wish to exercise any of the above rights regarding your personal data, you can always contact us via privacy@bouwpas.nl.
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