This article explains the various statuses an assessment can have. We have added several statuses to ensure a structured workflow for deploying subcontractors and self-employed workers.
This article applies only to projects with Dutch law settings.
Closed assessments
Assessments with the status closed are completed. These assessments have been definitively approved or rejected. You can use this category to review assessments, for example to see the reason for approval or rejection.
Open assessments
Assessments with the status open are new or existing and still require action from the organisation. These are all assessments except the closed assessments. These assessments always require action from the main contractor or subcontractor.
New assessments
New assessments are companies or workers that have just been enrolled for the project and whose deployment or company details still need to be approved.
In progress
Assessments with the status in progress are already being handled by another assessor. This prevents multiple assessors from working on the same assessment at once.
Provisionally rejected assessments
Provisionally rejected assessments are temporarily rejected, for example because companies still need to supply additional details. Once the missing details have been supplied, the assessor can assess the company again.
Expired assessments
Assessments with the status expired assessment are, as the name suggests, assessments that have expired after the due date. This due date is set by the assessor, in case the user needs to supply something new. An example of this is a new, recent version of the KvK (Dutch Chamber of Commerce) extract.
Rejected assessments
These are assessments that have been definitively rejected. If, as an assessor, you consider that a party may not work on a project and you definitively reject it, the assessment receives this status. This status cannot be reversed.
Approved assessments
These are assessments that have been approved by the assessor. With these companies everything is in order and the workers can report to the work location.
The final status of assessments
As an assessor, you are responsible for approving or rejecting companies or workers. You assess whether the deployment of the following workers or companies is permitted: foreign workers, foreign subcontractors, Dutch self-employed workers (sole proprietorships), subcontractor deployment, Dutch self-employed workers (DGA), foreign self-employed workers (sole proprietorships), Dutch subcontractors, foreign self-employed workers (DGA), SNA (Stichting Normering Arbeid) certificate assessment and incorrectly stated employment relationships. An assessor has knowledge of relevant legislation such as WKA (Dutch Chain Liability Act), WAS, WAV, WBP. Assessing incorrectly can lead to fines and penalties.
Carrying out an assessment
Choose a project on the projects screen
Then click "Assessments" in the menu bar on the left.
The open assessments are displayed immediately
Alongside the status, you see the assessment type and which company or worker it concerns
The status is assigned by the assessor and sent to the subcontractor by email. This way the subcontractor knows which status their worker has and which tasks are still outstanding.
As an assessor, you assign the status to a particular company or worker. There are various assessments:
Foreign workers
Foreign subcontractors
Dutch self-employed workers (sole proprietorships)
Subcontractor deployment
Dutch self-employed workers (DGA)
Foreign self-employed workers (sole proprietorships)
Dutch subcontractors
Foreign self-employed workers (DGA)
Certificate assessment
SNA (Stichting Normering Arbeid) certificate assessment
Click the assessment you want to carry out
In the window you indicate per item whether something is in order, not in order, or not applicable.
Need more explanation? Click the "explanation" button. The screen expands with information on how to carry out the assessment.
As an assessor, you can have an assessment recur periodically in your list of tasks. It is advisable to check regularly whether subcontractors have recent statements, such as a recent KvK (Dutch Chamber of Commerce) extract. In Oribi WorkpassID you can choose (for a fee) to have the KvK checked automatically.
When assessing a company, you can choose from the following final assessments:
Approved: all mandatory documents have been submitted and the assessor is satisfied.
Temporarily approved: when a worker or company has filled in almost all details, but something is still missing (for example a mandatory document or a desired statement) and the assessor estimates that this can be supplied quickly, the assessor chooses this option. This way, the person concerned can already access the work location and at the same time still supply and add the missing details before a particular date. The assessor can specify the date by which this must happen:
Preliminarily rejected: details or documents are still missing. The person cannot start yet and must first contact the assessor.
Permanently rejected: many mandatory documents are missing or were not submitted on time. The person can no longer be deployed on the project.
Only choose permanently rejected if you are certain that the person may no longer be deployed. With this status, they are not allowed to change their data anymore. Otherwise choose preliminarily rejected, so that the person can still supply additional details.
When a worker or company has been rejected, the employer receives a message.
The direct client and the Oribi Helpdesk cannot make any statements about an assessor's arguments, because they are not involved in the assessment.
Contact the assessor for more information. The telephone number and email address are stated in the message.