In this article we explain what 'ending a deployment' is and why you use this function. This article is written from the perspective of the organisation.
Why 'ending a deployment' is useful
Do you work with large projects? Projects that run for longer than two years or have more than 50 contractors? Or do you have projects with clearly defined phases?
Then 'ending a deployment' is probably useful for your situation. By ending the deployment of a contractor, you ensure that the entire chain of that company can no longer register at the work location. The chain also disappears from your overviews. Assessments for these chains no longer appear.
Follow these five steps to end the deployment:
Step 1.
Open the correct project in Oribi WorkpassID.
Step 2.
Find the company whose deployment you want to end. You look the company up in the list or type the company name in the search field.
Step 3.
Click the three dashes to the left of the company name. Select Settings for deployment.
Step 4.
A new screen then follows. Click the End work button to end the company's deployment.
Step 5.
You then need to confirm the ending on the screen below. Then click the End deployment button
What exactly happens?
For the deployment you end, the following happens for that company and all companies in the chain:
This chain can no longer enroll workers
This chain can no longer submit new documents
Workers from this chain can no longer sign at the work location
Passes of workers in this chain are blocked on the very next night
Assessments for the companies and workers in this chain are no longer updated
Existing assessments and signed forms are retained in order to comply with laws and regulations
Questions and answers
What does the contractor notice when I end a deployment?
In their list of projects, the contractor sees that a deployment has been ended. The contractor no longer receives emails about assessments that are expiring. Passes of their workers no longer work on that project.
Are deployments ended automatically?
No, WorkpassID never ends deployments automatically. You can fill in an expected start and end date. Even if you fill in an expected end date, we do not end a deployment automatically. We can however remind you to end a deployment.
What does the site supervisor see of an ended deployment on the Work Location screen?
Workers from ended chains are no longer visible in the list of workers on the Work Location screen. Only the names of workers who are still active or who will work in the future are visible. If a worker does register and falls under an ended deployment, a message appears stating that this worker is no longer allowed to work.
How do I determine whether a deployment can be ended in WorkpassID?
Always consult the people who handle the planning. They know best when a contractor has finished the work. Make clear arrangements. Do not end a deployment too soon, because if you have to reactivate the deployment, that costs extra communication and time.
What happens if a sub-subcontractor is also working in another chain?
The system sees that a worker is working in multiple chains. In that case, their pass is not blocked and they can keep working.
Can I still find an ended deployment?
Yes. On the project screen (companies tab) you can switch between all chains and only active chains.
Can I undo the ending of a deployment?
Yes, you can. Please note:
Blocked passes are not reactivated automatically.
All companies in the chain can enroll workers and submit documents again.
Workers can sign at the work location again.
Assessments are updated again.
Is it mandatory to use 'ending a deployment'?
No. It is mainly useful for large projects with many contractors, for example projects that run for longer than two years or have more than 50 contractors.