This setting determines how long Oribi WorkpassID keeps the card movements of a project. Card movements are the records of check-ins and check-outs. Older card movements are deleted automatically.
Why use it?
You do not want to keep personal data longer than necessary. This setting lets you align with your own retention period.
Note: deleted card movements cannot be recovered.
Applies to
Organisation level
Project level
You can find this setting in the organisation settings, under the heading Other. In the project settings, it is on the Access tab, under the heading Access settings.
If you choose Not set at project level, the project follows the organisation's setting.
Options
Card movements that are older than the selected period are deleted automatically. After that, you no longer see them in overviews and reports, such as the man-hours report and the attendance report.
Not set (default setting)
At project level, the project follows the organisation's setting. At organisation level, When the project is archived then applies.
After 14 days
Card movements older than 14 days are deleted.
After 1 month
Card movements older than 1 month are deleted.
After 3 months
Card movements older than 3 months are deleted.
After 6 months
Card movements older than 6 months are deleted.
After 1 year
Card movements older than 1 year are deleted.
After 2 years
Card movements older than 2 years are deleted.
➕ You do not keep personal data longer than necessary
➖ After the period has passed, you can no longer create reports about that period
When the project is archived
While the project is running, all card movements are kept. As soon as the project is archived, all card movements are deleted.
1 year after archiving
While the project is running, all card movements are kept. Is the project archived and did it end more than a year ago? Then all card movements are deleted.
➕ You still have a year after the project ends to create reports
➖ Data is kept for longer