After an last-minute registration has been made, it is important to process it correctly. By processing it properly, you reduce the risk of non-compliance with laws and regulations. This article explains how to process last-minute registrations.
Want to know more about why you need to handle last-minute registrations? Read the background here.
Viewing and supplementing information
You can view the information and status of all last-minute registrations.
Go to the Work Location screen of your project
Click on Last-minute registrations
Below the explanation you will see a table with the last-minute registrations for this project. The table shows, amongst other things:
Menu button (the three lines) for each person
A purple button with the next action you can perform
Status of the last-minute registration
Menu button
Under the Status option, you can view the information about the Worker. You can also send the Worker an SMS so they can still complete the Safety Instruction. You can edit the information entered as long as it has not yet been signed.
Under the Activate Oribi WorkpassID app option, you can activate the Oribi WorkpassID app directly together with this Worker.
Under the Add note option, you can add extra information that is relevant for your colleagues.
Signing the last-minute registration by the Worker
The green button shows the action Sign.
Click the green button and you will see a preview of the form that the Worker will sign as an last-minute registration. Have the Worker sign via the signature tablet connected to your computer.
Linking to the company vault
The green button shows the action Link.
Click the green button and follow these steps:
Choose the employer. Start searching by entering (part of) the company name or KvK (Dutch Chamber of Commerce) number in the search field. Click the correct employer. Then click >> next.
Choose the Worker who appears to be the same person, and click Finish.
Full signing by the Worker
The green button shows the action Work location.
Click the Work location button and you will be redirected to the Work Location screen. There you can see the enrolled Workers of the employer.
Is there an hourglass or red cross next to the Worker's name? Then an Assessment is open or an Assessment has been rejected. You cannot Register the Worker in that case.
Follow the steps in the Work Location screen as you always do when Registering a Worker.
Once the Worker has signed following the normal process, the last-minute registration is also complete.